Visual Guides (Video)

A Brief Guide to the Councils and Committees System

System Training Courses

Course Schedule

System Features

1. Establishing and managing a complete mechanism for memberships and powers on university committees and councils according to the organizational structure and related decisions.
2. Integrated electronic procedure for payment of benefits.
3. Easy-to-use interface to view all current and previous committees and councils.
4. The ability to create a session, specify the time, place, and duration and send invitations to members automatically.
5. The ability to define a default venue and date for the sessions. (New)
6. Connecting sessions electronically to the Webex virtual meeting system and publishing the virtual attendance link within the session data. (New)
7. Adding a topic with its merits and attachments and presenting it during the session.
8. The ability to create and use ready-made templates of topics, including merits, recommendations, and official document as linked to the employee number and their data stored in databases. (Coming soon)
9. Automatic creation of topics by first the beneficiary using self-service forms and predefined templates. (Coming soon)
10. The ability to show all members the topics and their attachments as soon as the announcement of the session is released.
11. The ability to apologize for the session or to authorize another person to attend and view the session data.
12. The possibility of directly voting on topics while the session is in progress. (New)
13. Entering final recommendations on topics.
14. Auto generation of recommendations based on the voting result when using predefined templates. (Coming soon)
15. Members’ online attendance registration.
16. Electronic version of the final minutes with signatures and attendance list.
17. Submitting the validation request electronically. (New)
18. Reviewing and checking topics by the authority holder or their deputy, and entering and adopting validation for each topic independently. (New)
19. Informing the council chairman of the validation data and responding to inquiries directly via the system. (New)
20. Automatic issuing of the validation letter when the validation process is complete. (New)
21. Automatic moving of the topic to the next council in the series of actions (example: from the Department Council for presentation to the College Council after validation, without manual intervention, in the case of using predefined templates. (Coming soon)