Umm Al-Qura University
Practical Procedures Made by the Director
- Forwarding all the transactions coming to the Warehouses Department to those concerned to tackle them in terms of receiving, redeeming and recalling transactions and suchlike
- Following up all the executive procedures made by those concerned, and ensuring the validity of each procedure
- Approving all the warehouse procedures taken by signing all the letters and models related to them
- Identifying the amounts to be redeemed with all items included after examining its availability which is mentioned in the item cards, and which ensures the redeeming inclusiveness and fairness for all the University’s sectors
- Receiving all the examination and surveying requests from all the University’s sectors, and forwarding them to those concerned to tackle them
- Participating in all the work of the committees such as Examinations Committee, Inventory Committee, Bids Analysis Committee; and deciding on the appropriate bids the University’s warehouses are supplied with
- Supervising the safety and validity of the storage procedures in terms of proper spacing and shelving and coding the item according to the nature of each item and supplying date; and redeeming them according to the priority of supplying date to avoid Obsolescence and damage
- Pinpointing the appropriate means for loading and handling such as manual or electric levers, stairs, shelves; and following up their maintenance
- Determining the appropriate means for security and safety within the warehouses such as electric doors, fire extinguishers and alarm systems; and following up its validity and maintenance
- Doing periodical and surprising inventory count for ensuring the intactness of the actual and registered stock, or guaranteeing the validity of the receiving and delivering procedures among warehouse keepers
- Following up the inventory of the fixed assets owned by the University by computer-based recording, or by tags bearing serial numbers
- Signing all the letters sent to the competent authority and all entities
- Supervising the attendance of the Warehouses Department’s staff, their seconding, their naming for training courses; and periodically approving job performance assessment reports
- Preparing the reports sought about the Warehouses Department’s work and achievements, and submitting them to the entities concerned
