Umm Al-Qura University

Umm Al-Qura University

The Public Outgoing Unit in the Documents and Administrative Communications Center


- 2019/04/30

The tasks of the Public Outgoing Unit in the Documents and Administrative Communications Center are as follows:

  • Receiving external transactions from:
    • Saudi Mail
    • The university employees of internal authorities for external exporting.
  • Exporting administrative transactions externally by:
    • Saudi Mail
    • Express Mail
    • SMSA Express Transportation
    • E-mail
  • Printing and archiving the following statements:
    • Printing Saudi mail statements to deliver transactions exported externally to Saudi Mail and archiving them.
    • Printing the statement for receiving transactions from subsidiary bodies (Al-Qunfudah, Al-Leith and Adhm) that come from Saudi Mail and supervising the archiving process through mail distributors in the center.
    • Printing the form for returning transactions and preparing and archiving them.
  • Preparing daily newspapers and distributing them through mail distributors in the center according to the relative statement.
  • Scrutinizing the transaction numbers stated in the Saudi Mail statement by searching for them in the Administrative Communications System (Masar) by the incoming number.
  • Sorting the personal transactions as follows:
    • Registered books and personal messages are to be delivered to the hand of the person in the main center for men and in the female subsidiary system for women according to a specific receiving form and the delivery of a copy of the form to the Public Incoming Unit.
    • Unregistered books and magazines are to be delivered to King Abdullah bin Abdul-Aziz University Library.
    • Destruction of bank statement cards, counting them, and recording them on a specified form.
    • Destruction of ATM cards, counting them, and recording them on a specified form.
  • Adherence to the following outgoing mail standards:
    • Archiving the statements of mail outgoing from the center on a daily basis, and preserving them for a month in a specified file.
    • Archiving the outgoing forms by processing the attachments.
    • Archiving registered personal transaction forms with Saudi Mail statements in a specified box file for a month.
    • Archiving the statements of outgoing mail from the center with the Saudi Mail statement in the Incoming Confidential Documents Unit at the end of each month.
    • Delivering the statistics table to the Administrative Affairs Unit in the Documents and Administrative Communication Center.

Name

Position

E-mail

Extension

Mazin Abdul-Hamid Buqs

Head of Public Outgoing Unit

[email protected]

5409

Adel Hammad Al-Qurashi

 

[email protected]

5407

Thamir Muhammad Al-Subhi

 

[email protected]

5407

 

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