Umm Al-Qura University

Umm Al-Qura University

Job Role


- 2018/10/18

 

Job Role

Masar Communications System relies on applying the organizational Structure in transactions.

 

The organizational Structure

Is the official mechanism through which the management of the organization can be done through determining the lines of power and communication between directors and subordinates.



Mahmoud Salman Al-Amyan 2002

 

First: The terms used:

Job Role The administrative level of powers. It is divided to:

 

1- Job role (managing director): It means the university staff member hired for an administrative position under one of the following titles:

 

University President

 

University Vice Presidents

 

Managing Directors

Deans of colleges, deanships, and administrative institutions

 

Heads of academic departments

 

Heads of departments

Vice Deans of colleges, deanships, and administrative institutions

 

Advisers

 

Director assistants

 

Supervisors of administrations

 

 

 (

 Supervisors of administrations)

2- Job role (employee): The university staff member hired for a non-administrative position

 

 

Second: The reference policy in the administrative communications system:

The administrative communication system users follow the administrative hierarchy according to the approved organizational structure. The mechanism is as follows:

1- University staff (academic):

Faculty members (men - women) in colleges, deanships, institutions are allowed to communicate with each of:

A

The Dean of the College

B

The department head at the College

C.

The managing director of the College

D

Communication Center

 

 

     (B ) Faculty members (women) in colleges, deanships, institutions are allowed to communicate with each of:

 

        

1-

The deputy head of the department

-2

Managing Director’s assistant

 

 

2- University staff (administrative)

   (A) Faculty members (men - women) in colleges, deanships, institutions are allowed to communicate with each of the following;

1-

Managing director

2-

The direct head of the body

3-

The department head (administrative)

4-

Communication Center

 

 

 

(B) University staff in colleges, deanships, institutions are allowed to communicate with each of the following:

    

1-

Assistant managing director

2-

The direct head of the body

3-

The department head (administrative)

4-

Communication Center

 

 

 

Third: Job Role (managing director) and it is for administrative positions as previously defined.

Everyone with powers in administrations represents what is known as the “main administrations”. They are as following:

    A/ The position of a “vice deanship” supervising the bodies affiliated to it. The position can refer to:

1-

The University President

2-

The bodies affiliated to him

3-

The office head

4-

The parallel vice deanships

5-

Documents and Administrative Communications Center

 

 

      

B/ The position of a “Dean - Supervisor” supervises the administrative or academic departments. That position can refer to:

1-

The University President

2-

The departments affiliated to him

3-

Parallel deans and supervisors

 4-

Vice deanships

5-

Documents and Administrative Communications Center

6-

Managing director

 

          

C/ the position of “college vice dean - deanship - institution” supervises the department directly affiliated to it. The position can refer to:

1-

The person with a power at the body

2-

College vice deans - deanships - parallel institutions

3-

The departments directly affiliated

4-

Heads of academic departments within the body itself

5-

Documents and Administrative Communications Center

 

 

D/ the position of “the academic department head”. This position can refer to:

1-

The person with a power at the body “dean - supervisor”

2-

Faculty members (men - women)

3-

The departments directly affiliated

4-

Parallel  heads of departments

5-

Documents and Administrative Communications Center

6-

Managing director

 

 

E/ the position of “a department deputy head”, supervising the department directly affiliated to it. The position can refer to:

        

1-

The person with a power at the body “dean - supervisor”

2-

Direct head of the department

3-

Faculty members within the department

4-

Parallel deputy heads

5-

Documents and Administrative Communications Center

6-

Assistant managing director

 

 

F/ Managing director position (college - administration - unit) supervises the departments affiliated to the body itself, and this position can refer to:

1-

The person with a power at the body “dean - supervisor”

2-

Employees of the body (men - women)

3-

Vice Deans of the College (men - women)

4-

Department deputy heads

5-

Documents and Administrative Communications Center

6-

Parallel managing directors

 

 

           

 

             

 

          

 

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