Umm Al-Qura University
Academic advising is considered to be one of the pillars of university education as it aims at helping students to discover their abilities, advising them according to these capabilities, and supporting them to make the right academic decisions to achieve progress during their educational journey.
A female academic advisor is a member of the teaching staff in charge of supervising, directing and following up the progress of a group of female students. She is also responsible for providing advice, guidance, and direction to female students and offering help to students who are in need of help. The department assigns a female advisor for each group of female students to help them with:
Who is my academic advisor?
Upon a female student's registration in the university, a female academic advisor will be assigned to offer her direction and support for four years till she graduates. A female student can get to know her academic advisor by visiting her page at the university website (e-service portal).
Names of female academic advisors at the Department of Social Services at Jamoum University College.
Communication can be conducted via official university email.
Academic year: It consists of two main semesters and a summer semester (if any).
Semester: A period of not less than fifteen weeks during which the courses are taught; the registration periods and final exams are not included.
Summer semester: A period of no more than eight weeks; the registration periods and final exams are not included. The time allocated for each course is doubled.
Academic level: It indicates the stage of study, in accordance with the approved study plans and the notice given to the student because their cumulative GPA is below the minimum specified in these regulations.
Grade for semester activities: The grade awarded for the activities showing the student's achievement throughout a semester, including tests, research, and educational activities related to the course.
Final Test: An examination on the course that is held once at the end of the semester. The score a student achieves in the final exam of each course is out of a hundred.
Grade: An "Incomplete" grade is temporarily recorded for each course in which the student is unable to complete the requirements on time. It is indicated in the transcript by the letter "L". A "Continuous" grade is temporarily recorded for each course which requires more than one semester to complete. It is indicated in the transcript by the letter "M".
The female student committed to the course plan: A student who studied all courses of the level according to the academic plan.
Failing student: A student who studied some courses of her academic plan and failed to pass some of these courses.
Unfailing student: A student who did not complete the courses of the level and did not experience any failure.
Student who is likely to graduate: A student who is likely to graduate in the current semester.
1 - Division amendment:
Service definition: It is one of the services offered by the Registration Department to enable students to modify the timetable of the divisions they desire to
be enrolled in according to their circumstances and abilities in order to coordinate the schedule in the best possible manner.
Conditions:
1 - Changing divisions should occur according to the defined timetable of the academic calendar.
2- The division that the student desires to join should be available (i.e., the number of the students enrolled in this division did not reach the maximum number). (
Method of requesting the service:
1 - The service can be provided via the student web page (access the academic portal and click Division Amendment Request from e-registration).
2 If the female student was not able to change the division electronically, she can send an e-reminder to the department.
3 - If the department is not able to change the division, the female student should visit the Deanship of Admission and Registration after filling in, signing and sealing the Division Amendment Form by the department offering the course.
2 - Course addition
Service definition: It is one of the services offered by Registration Department to enable female students from adding the courses she desires to study to coordinate the schedule in the best possible manner to suit female students' requirements.
Students may add any course to their schedule according to the following conditions:
The student should successfully pass the course prerequisites (the student can add courses that its prerequisites have not been fulfilled).
The division that the student wishes to add should be available, and the number of students registered has not reached the maximum.
The total number of hours recorded in the student's schedule after the addition process is less than or equal to the maximum number of hours the student is allowed to register for (the female student can add courses that do not exceed its academic duty).
Female students should not be committed to the academic plan.
Addition should occur during the defined period according to the academic calendar.
Manner of requesting the service:
1 - The service is offered via the student web page by accessing the academic portal and click Course Adding Request after the approval of the department to register electronically.
2 -If the female student was not able to add courses electronically, she can send an e-reminder to the department.
3 - Course deletion
Service definition: It is one of the services offered by Registration Department to enable the female student to delete courses she does not desire to study to coordinate the schedule in the best possible manner that suits students' needs.
Conditions:
1 - Student's schedule should not be less than 12 hours.
2 - Students are not allowed to withdraw from more than two courses in one semester.
3 - The courses that the female student desires to delete should not be less or equal to her level.
4 - The female student should not be committed to the academic plan (the female student who is committed to the academic plan is not allowed to delete a course from her schedule unless it is more advanced than her level).
5 - Deletion should be within the period defined by the academic calendar.
Manner of requesting the service:
1 - The service can be provided via the student web-page by accessing the academic portal and clicking Course Deletion Request after the approval of the department to register electronically.
2 - If the female student was not able to delete courses electronically, she can send an e-reminder to the department.
4 - Withdrawal from a course
Service definition: It is one of the services offered by the Registration Department to enable the female student to withdraw from a course she does not desire to study to coordinate the schedule in the best possible manner that suits the student's needs.
Conditions:
1 - Students are not allowed to withdraw from more than two courses in one semester.
2 - The withdrawn course must be of a higher level than the student's current level.
3 - The female student should not be committed to the academic plan.
4 - Withdrawal from a course should be within the defined period according to the academic calendar.
5 -Registered hours after withdrawal should not be less than 12 hours.
Manner of requesting the service:
1 - The service can be provided via the student web page by accessing the academic portal and clicking Course Withdrawal Request from e-registration.
2 - If the female student was not able to withdraw from courses electronically, she can visit the department.
3 - If the department is unable to perform the course withdrawal, the student should visit the Registration Department at the Deanship of Admission and Registration after filling in the Course Withdrawal Form, signing and sealing it by the student's department.
5 - Postponement of Study:
Service definition: It is one of the academic actions in which a student is permitted to postpone study without being considered as failed if she submits an acceptable excuse to the Deanship of Admission and Registration within the first week of study, according to the academic calendar of Umm Al-Qura University. This semester shall not be calculated from the academic period specified to complete the graduation requirements.
Conditions required for carrying out postponement:
1 - The student should submit a request for postponement of study during the academic period specified in the academic calendar via her web page.
2 - The student should not have postponed for two consecutive times or three separate ones.
3 - She should be a regular student.
4 - The student who studies in the Joint First Year program is allowed to postpone for one academic year at most, and the semester that follows the postponed semester is automatically postponed.
Postponement will not be put into action in the following cases:
1 - Exceeding the allowed postponement times.
2 - Elapse of the defined time dedicated for postponement according to the academic calendar.
3 -She is not a regular student.
Mechanism of carrying out postponement:
1 - Logging in to the university website.
2 Logging in to the academic portal (student's web page).
3 - Clicking academic actions button.
4 - Selecting academic actions addition.
5 - Clicking postponement button.
6 - Stating the causes of postponement and completing the request.
6 - Apology for study
Service definition: It is one of the academic actions in which a student may offer an apology for studying without being considered as failing if she submits an acceptable excuse to the Deanship of Admission and Registration according to the dates announced in the academic calendar of Umm Al-Qura University. The student will receive a grade of (w). This period will be counted from the period required to complete the graduation requirements.
Conditions required for accepting apology:
1 - The student should not have offered an apology for two consecutive times or three separate ones.
2 - She should be a regular student.
3 - The semester that follows the apology semester is automatically postponed for the full academic year system, and it is not permissible to apologize for two consecutive years in the full academic year system.
Conditions that hinder making an apology request:
1 - Exceeding the number of permitted apologies.
2 - Elapse of the defined time for apology according to the academic calendar.
3 - She is not a regular student.
Mechanism of carrying out apologies:
1 - Logging in to the university website.
2 - Logging in to the academic portal (student's web page).
3 - Clicking academic actions button.
4 - Selecting academic actions addition.
5 - Clicking apology button.
6 - Stating the causes of apology and completing the request.
7 - Deleting off-plan courses for transferred students
Service definition: Recording all the previously studied courses for the transferred student in her academic record, so that they are included in the grade and rate and will have the symbol (Transferred), i.e., transferred from these courses, if they are not part of her new study plan.
Conditions:
1 - Being transferred from one department to another.
2 - Being a regular student.
Manner of requesting the service:
1 - E-Workflows via the website of the Deanship of Admission and Registration.
For more information, please visit the smart map of the services offered by the Deanship of Admission and Registration.
https://drive.uqu.edu.sa/_/dadregis/files/SmartMap.pdf
