Formation of the board

1. The board is formed of a number of the working members whose number does not exceed nine. The board is selected by the general assembly via a secret ballot from among the working members of the assembly, provided that two-thirds of the same are employees of Umm Al-Qura University.
2. The term of membership of the board is three years and is renewable once.
3. If one of the members fails to attend the meetings of the board three consecutive times, without an acceptable excuse, the board may consider such a member as having resigned.
4. In the event of the vacancy of a membership of one of the members selected by the general assembly, for any reason, the board selects an alternate member, and the approval of the general assembly on the same is required in the first subsequent meeting thereof.
5. The board selects a chairman from among the members via a secret ballot. The position of chairman is held for a period of three years and is renewable once, provided that such a chairman is an employee of Umm Al-Qura University. Moreover, the board selects, from among the members thereof, a vice chairman, a secretary of the board, and a treasurer.
6. The chairman is deemed a representative of the society before third parties, and he represents the same in contacting the official and unofficial bodies inside and outside the Saudi Kingdom, according to the due regulatory procedures. He may also preside over the general assembly.

Meetings of the board

The board shall hold a regular meeting every three months, and the meeting shall be valid only with the attendance of the majority of members thereof. Upon the request of the chairman of the board of directors or one-fifth of the members of the general assembly, an extraordinary meeting may be convened, when necessary. In such an event, the meeting shall be limited to the consideration of the topic for which the meeting was held.

The resolutions of the board shall be issued by the majority of votes of the attendees. In the event of an equal vote, the chairman has the casting vote.

Competencies of the board

The board is responsible for the following:

1. Proposing the general policy of the assembly, in the context of the goals set out in such rules, and presenting such a policy to the general assembly for adoption.
2. Proposing the internal rules of the society and organizing the work thereof.
3. Forming specialized committees and groups to carry out the duties and activities of the society.
4. Preparing the annual report of the society’s activities and submitting it to the general assembly for approval.
5. Proposing the annual work plan of the society and submitting the plan to the general assembly for approval.
6. Selecting the chairman, his deputy, the secretary of the board of directors, and the treasurer via a secret ballot.
7. Selecting an alternate member of the board, in the event of a membership vacancy, and presenting the same to the general assembly at its first subsequent meeting for approval.
8. Proposing the nomination of an honorary president of the society and presenting it to the general assembly.
9. Proposing the granting of honorary membership and presenting the same to the general assembly.
10. Developing a media plan to introduce the society and its activities.
11. Approving the holding of conferences, symposiums, courses, lectures and seminars as well as organizing the same according to the relevant regulations that the university follows.
12. Approving the society’s participation in local and international conferences, seminars, exhibitions, and the like, in accordance with the applicable regulations.
13. Organizing scientific trips and competitions in the field of specialization of the society.
14. Delegating the preparation of studies and research.
15. Establishing and approving regulations governing scientific research, the rules for publishing periodicals and publications, and trips, scientific competitions, the provision of scientific consultations, etc.
16. Creating and supervising the society’s website on the Internet and the creation of research databases in the fields of specialization.
17. Preparing a plan for distributing flyers, perdiodicals, research, and literature.
18. Proposing the budget of the society.
19. Creating an endowment for the society that contributes to achieving its aspirations.
20. Accepting the endowments, donations, grants, and aids.
21. Determining the annual subscriptions of members or any other fees and setting payment dates.
22. Determining rewards as well as the expenses that the society spends on its projects.
23. Setting controls for the investment of the society’s funds.
24. Finding ways to cooperate with the competent authorities to achieve the goals of the society.
25. Accepting applications for membership of the society and taking the necessary decisions.
26. Adding conditions for membership, as necessary.
27. Terminating membership in cases that require this.
28. Recommending the establishment of branches of the society and submitting the same to the general assembly.
29. Preparing the agenda of the general assembly.
30. Proposing an amendment or addition to the articles of the executive rules of the society and submitting the same to the general assembly for recommendation.
31. The board may delegate some of its powers to the president or a member thereof, and the term and objectives of this mandate and delegation shall be determined.

Current board members