Umm Al-Qura University

Umm Al-Qura University

 Academic Advising


- 2018/08/26

Academic Advising

 

Academic Advising is one of the most important guiding programs that the Electrical Engineering Department intends to activate and develop. The new mechanism saves time and effort for registration and enables students to know their majors, academic plans and admission requirements. In addition, academic advising aims at discussing academic problems of failed students to solve their problems.

 

Registration & Course Schedule Modification

 

All students must review their course schedules online and have a copy of the same. Students must, if necessary, modify their course schedules online at such date specified and announced on the website of the Deanship of Admission and Registration.

If modification is not available online or if a student is unable to complete minimum required credit hours (12 H), they must take the following procedures for registration completion:

 

First: Registration of the Department Courses:

  1. Apply to the academic advisor and present an updated copy of the course schedule to discuss required modifications.
  2. The academic advisor will, together with the student, fill in the “The advising and schedule modification” forms (1) and (2) with all required data and modifications in limit of applicable academic load.  
  3. The academic advisor will keep the “the advising and schedule modification” form and perform required modifications, as much as possible, according to discussions made with the student.
  4. An applicant must follow-up addition, removal or divisions modification online and contacts the academic advisor in case of delay.

 

Second: Registration of Courses given by other Departments:

 

  1. The student obtains the appropriate form for addition, removal or modification of courses given by other departments.
  2. The student completes/fills the appropriate form with his advisor, then, he shall stamp it in the department office.
  3. The student delivers, in person, the completed stamped form to the relevant department for completing required procedures.

Frequently Asked  & Important Questions:

 

  • How do I know that required modifications have been done?

A student must, during the registration period, repeatedly review the course schedule via the university website to follow-up completing required modification. The applicant is solely responsible for this.

  • What shall I do in case completed modifications are not as required or in case of differences in course schedules?

In this case, you must immediately visit the academic advisor to correct any mistake or difference in course schedules.

  • I applied for registering a course but the addition has not completed yet, shall I proceed to attend lectures of this course or wait till registration completion?

If a student applies for registering a course, they shall attend its lectures of such division they desire to enroll onto. In addition, they shall register their names with the professor of this course till the registration process is completed, otherwise a student will be deemed as absent during the registration period as stipulated into the study by-law. Moreover, absence will adversely affect acquisition.

  • I was dismissed on academic reasons and I desire to reenroll onto the college as of this term. But applicable procedures take a long period during which I cannot add courses to my course schedule. What shall I do to avoid being absent during the re-registration period?

If a student is dismissed on academic reasons and wants to reenroll onto the university, they shall attend lectures of those courses they want to enroll. In addition, they shall register their names with the professor of this course till the registration process is completed, otherwise a student will be deemed as absent during the registration period as stipulated into the study by-law. Moreover, absence will adversely affect acquisition.

  • I will not graduate this term because there is a course I have not passed yet. This course is not available this term, what shall I do to graduate this term?

First, congratulations on getting closer to complete your study. We wish you successful practical career. Do not worry, the department will provide all necessary matters to complete graduation requirements. Graduates of this term – based on GPA and academic load – must apply to the department secretary for opening courses not available this term.

Shall I attend lectures given during the registration week?

Yes, students shall attend lectures constantly during the registration week.

  • Can I apply directly to the office of the department head bypassing the academic advisor?
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