Umm Al-Qura University
College Deanship - Powers and Tasks
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Powers and Tasks
- Supervising the application of administrative and financial regulations in the College.
- Supervising the progress of the administrative work within the college and its development.
- Supervising the financial affairs and the tasks assigned to the college in accordance with the rules and regulations.
- Preparing an approximate budget of the College in coordination with the departments and other units of the college.
- Working to develop and reinforce the self-resources of the College.
- Supervising everything related to purchase requests, disbursement, procurement, receipt and delivery in accordance with the rules and regulations.
- Following up the spending from the College’s budget on the requirements of work supervision within the College
- Preparing the needs of the college, including accredited administrative jobs and vacant positions required to be filled, in coordination with the departments of the College.
- Supervising the organization of regular leaves for the College staff, including administrative employees, technicians, workers, and laborers.
- Supervising the preparation of performance evaluations for administrative employees.
- Supervising the work related to the applications of contractors in the college in terms of passports (residence, visas and travel tickets).
- Approval of authentication on the guarantees required from contractors when traveling.
- Supervising the College's facilities with the relevant authorities and setting up plans to follow up the maintenance and cleanliness of these facilities.
- Supervising the communication with the concerned authorities by fixing urgent damages within the college and following them up.
- Supervising the distribution of offices and coordinating the programs of scientific seminar halls to allow proper use of them.
- Laying out a comprehensive plan for media and public relations within the College.
- Making recommendations to form the committees needed for the performance of the College’s Vice Deanship and the units affiliated to it.
- Preparing regular and annual reports on the performance of the Deanship and referring them to the Dean of the College.
- Preparing the needs of the college, including accredited administrative jobs and vacant positions required to be filled, in coordination with the departments of the College.
- Recommending the presence of faculty members in training courses inside and outside the university.
- Supervising reporting on all faculty members attending and leaving work.
- Supervising the preparation of disciplinary accountabilities for the administrative staff of the College in accordance with the regulations and rules.
- Supervising the preparation of performance evaluations for administrative employees.
- Coordinating and developing the College’s relations, within UQU and outside it.
- Coordinating the work of the Advisory Board of the College and implementing its recommendations.
- Supervising the organization of delegation visits to the College.
- Supervising the coverage of the College’s celebrations, activities and programs in the media.
- Accrediting identification certificates for the College’s non-faculty members' staff in accordance with the system.
- Implementing the tasks assigned by the Dean.