Secretary Department:
- Receiving transactions forwarded to the administration from various bodies at the University.
- Placing a referral on each transaction and presenting it to the Manager.
- Delivering transactions to the departments according to the directions of the manager.
- Exporting transactions to involved entities of circulars and correspondence.
- Maintaining a copy of the outgoing transactions at the outcome record.
- Printing and copying transactions related to administration work.
- Full archiving of all the administration archives (photos, archived transactions, documents, ... etc.), and working on organizing and ordering them in a way that facilitates searching for them to refer to them at any time.
Studies and Development Department:
- Conducting required studies to determine the suitable warehousing levels, and to identify the economic amounts for storage in order to avoid cases of increase or decrease in the stock.
- Developing programs and applications used at inventory control unit and at University warehouses to trace and monitor the inventory in accordance with Saudi Vision 2030.
- Training the unit personnel to develop their performance to the aspired level.
Stock Department:
- Making item control cards, keeping items receiving, disbursing and returning receipts, extracting the stock credits, reviewing receipts, and keeping documents in an organized manner.
- Conducting special studies on the economic amounts of storage, storage levels, and developing storage methods, and conducting reports on stock movement.
Inventory Control Department:
Accounting stock and inventory items actually and comparing them to cards credits ot records and registering any overruns and shortages.
Archive Department:
Maintaining documents containing receipts such as receiving notes and records, and disbursement orders, and returning documents, and keeping all outgoing transactions from the administration.
Storage Control Department:
- Registering inventory cards receipts at each administration, department, site, or employee at the university regarding permanent items that are disbursed to them as a permanent inventory. in addition to tracing all changes that occur eto them such as movement, damage or the like.
- Conducting clearance of employees.