Sending and receiving the transactions are being conducted via the communication system and e-archiving of the Umm Al-Qura University; transactions are being divided into:

1- Incoming transactions: These are the transactions that arrive to the department from the university’s different administrations and external bodies.

2- Outgoing transactions: These are the transactions that are being sent from the department to the university’s different administrations and external bodies.

3- Circulars: (Internal and external).

4- Decisions: Internal (issued from the department) and external (issued fro outside the department).

• After the transaction arrives to the communication system in the department, it is printed and put in the daily presentation file to be presented before the Head of the Department.
• Then, the Head of the Department writes the directive manually on each transaction (as per the internal reference form).
• After that, work is being done as per the directives and the Heads of the Committees in the department or the teaching staff members are being informed with their parts by a paper copy to complete the regulatory procedures.
• The Secretary of the department then writes the letters to reply on the different transactions and  sends them after being signed by the Head of the Department to the different parties inside the college.
• All the copies that include the directives of the Head of the Department, in addition to the letters, decisions, and circulars issued from the department are stored in categorized files according to the four aforementioned types of transactions.
• In case of circulars or decisions, the transaction would be sent via the Administrative Communication System to all the department's affiliates, in addition to an e-copy via the email.
• As for the confidential transactions, the Head of the Department is the only one who is entitled to view them and direct what he sees convenient.