Administration Affairs

The success of any institution is based on the success of its management system that is used to evaluate enterprise activity in addition to the activity of the employees of the institution that is essentially to develop the dynamic work within the institution. Here at the College of Pharmacy, Umm Al-Qura University, we developed a management system program for the Vice Deanship which is a comprehensive management system for the development of the administrative processes in order to reach the highest levels of administrative excellence.

The system is based on the Quality Management System International Standard and standard of operation procedures that allow us to evaluate, process, maintain, manage store, communicate, inspect, visit and can cover the financial matters, Staff, materials and building.

Vice Dean for Administration

Mission of Administration Affairs:

Develop an effective administrative system to manage, organize and document the processes of finance, educational resources, safety and health matters and public affairs in order to provide the optimum work environment for the faculty of pharmacy staff and employees.

Vision of Administration Affairs:

Provide all necessary financial and administrative services for faculty of pharmacy staff in order to accomplish better performance and higher level of achievements, which complies with the vision of the faculty.

The vice dean of the faculty of pharmacy should manage the following working units:
1. College Boards
2. Project Management Unit
3. Safety and Security Unit
4. Recruitment Unit
5. Strategic Plan Unit
6. Administrative Affairs Unit
7. Financial Affairs Unit
8. Laboratories, Purchases and Maintenance Unit
9. Faculty Website and the Social Communication Unit
10. Student Rights Unit

Objectives:

• Establish an effective database which provides all relative information for staff by adapting and training staff using the new system.
• Enhance the employees’ positive work performance and work to overcome points of weakness and deficiencies in performance.
• Develop a plan(s) within the scope of the academic accreditation to upgrade the buildings and facilities, laboratories and health and safety measures.
• Support the strategic plan with special consideration to designing the risk management plan.
• Create and maintain healthy and safe academic environment for the staff members and the students

Responsibilities:

1. Provide logistic support for all departments.
2. Document all units’ activities and prepare an annual report.
3. Purchase the supplies and needs for all undergraduate courses, and control the spending of the provided funds.
4. Supervise the annual inventory process of all departments.
5. Supervise the administrative consultative committee, study its suggestions and apply the suitable ones.
6. Schedule individual weekly meetings with administrators in order to listen to and serve their needs as well as consider their suggestion as much as possible.
7. apply all the requirements of the general health and safety within the buildings and facilities.
8. Work on upgrading the buildings and facilities specially the laboratories to the academically acceptable standards.