Out of seeking to improve and develop its academic services, the Deanship of Admission and Registration organized a number of repetitive visits to colleges at the female section. A delegation from the vice deanship conducted field visits to eleven colleges during the first semester of the academic year 1441 A.H., from Wednesday, 23 Rabi` Al-Awwal, 1441 A.H., till Wednesday, 26 Rabi` Al-Thani, 1441 A.H. The visits aimed at realizing the challenges that encounter beneficiaries with regard to the services offered by the Deanship of Admission and Registration. It also aimed at reaching suitable solutions and cooperating with the colleges to improve performance quality and means of communication. The delegation was headed by the Vice Dean of Admission and Registration, Dr. Fatimah bint Ali Al-Ghamdi, who was accompanied by heads of the departments and units at the deanship. Meetings were held in the presence of the college vice deans, vice deans for educational affairs, and heads of the academic departments.
These meetings covered a number of themes that pertain to each college. The most important of which are:
- General introduction of the basic services offered by each department in the deanship.
- Displaying the ratios of admission and transfer of female students in each academic department.
- Displaying the completion ratio for the college, with its different departments, and discussing the causes of the decrease in completion ratios in some specializations.
- Promoting the necessity of awareness and communication between the department and the college, and between the departments and the Deanship of Admission and Registration. This is in order to render the educational process successful.
- Displaying the sound and adopted measures to carry out some academic procedures.
- Discussing the future plans for the academic programs of the colleges.
- Discussing the suggested electronic solutions to increase the efficiency and quality of the academic services.
The meetings with the college's female vice deans and deputy heads of the departments resulted in a number of recommendations and suggestions, which can be summed up in the following points:
- Finding solutions to complete the academic staff members' uncompleted portions, due to some academic programs closing, by recounting supervising, training, practical learning and academic advising hours, according to referential comparisons.
- Finishing the measures pertaining to creating and modernizing some educational plans in a way that fulfills the needs of the departments and the students concerning admission to the academic year 1441 A.H.\ 1442 A.H.
- Counting the e-teaching hours on the Blackboard System as part of the academic staff member's portion, according to a certain ration approved in the academic staff members affairs bylaws. This is in order to solve the problem of the lack of classrooms compared with the number of admissions on one side, and to protect the rights of the academic staff member on the other side.
- Urging colleges to create interdisciplinary specializations that meet the requirements of the labor market.
- Developing admission policies that permit balancing between the nature of the learning fields at the colleges and the admission capacity, such as the ratio of the admissions of scientific stream students to literary ones among the secondary school students in the humanity colleges.
- Approving the organizing regulations for the academic programs offered by the Makkah Community College that are in line with the length and nature of these programs.
- Sticking to the academic timetable for admission, re-enrollment and transfer processes to facilitate stability in the educational schedules and the educational process in general.
- Developing specialized policies and standards by the colleges for highly-demanded departments through admission and transfer.
- Decreasing the relative weight of public courses in the female student's plan, and diversifying it to achieve equilibrium between legal, cultural and technical fields.
- Controlling the multiplicity of educational plans at the same department, and working to unify them at the male and female sections.
- Urging female heads of departments to activate the role of the academic advisors by activating their direct competency in serving female students and by making use of the experience of the deanship's female employees in guiding and helping them.
- Contributing in activating the success of the educational process through constructive communication between the deanship and all beneficiary bodies.
On their part, the vice deans of the colleges expressed their thanks to the deanship for granting them the opportunity to visit the college in person in order to become acquainted with the academic processes and the adopted mechanisms in carrying out services and suggesting development solutions. Dr. Fatimah Al-Ghamdi added that such visits constitute a chance to communicate and become directly acquainted with the colleges visions, and to also measure the outcomes of the services and the continuous improvement offered by the deanship.