Umm Al-Qura University

Umm Al-Qura University

Academic Advising

- 2019/11/18

Duties of the Academic Advisor:

  1. To be completely aware of the time schedule of course registration, postponement, and deletion dates that are announced by the Deanship of Postgraduate Studies.
  2. To know the college’s academic plan and the student's graduation requirements, and ensure that the student's schedule is in accordance with the academic plan.
  3. To prepare the academic advising record for each student. The advisor opens a special file for each student in the group. The file includes the student's subjects, grades, cumulative average, the minutes of the periodic meetings between the advisor and the student, as well as any reports or warnings by the course instructor, to assess the level of the student.
  4. To meet with the student at the beginning of every semester to carry out the following:
  • Identify students’ performance in the past semester;
  • Urge students to work hard and do their best in the coming semester;
  • Assist and guide students in registering subjects, and find solutions in case of timetable conflicts;
  • Follow up the student's academic regularity, and in case of absence or weak achievements, the advisor should search for reasons and solutions, or submit the matter to the administration of the college;
  • Discover talented and distinguished students, encouraging them to participate in local and international conferences, and assisting them with the process;
  • Urge students to participate in the academic activities and events organized by the college or university, especially those related to their postgraduate studies;
  • Assign office hours to discuss academic matters with students and advise them;
  • Deliver semester reports on each student's academic performance to the Academic Advising Unit, covering the student's academic performance;
  • Submit a report about the problems faced by the advisor during the advising process.

Role of the Student:

  1. The student is responsible for their own academic performance. The advisor's role is only to guide and help the student to overcome the difficulties and problems they may encounter.
  2. Reading the unified regulations for postgraduate studies, and understanding the bylaws pertaining to postgraduate studies.
  3. Being acquainted with the timetable of the Deanship of Postgraduate Studies, and reading it each semester to know the dates of registration, postponement, and apology, etc.
  4. Being punctual when meeting the academic advisor who is designated to each student by the department, and giving the advisor all the information that is need.
  5. Carrying out the academic advisor's recommendations, and meeting with him according to the agreed-upon dates.
  6. Informing the advisor about any changes that may affect the student's program or educational performance.