Umm Al-Qura University

Umm Al-Qura University

About the Department


- 2017/02/13
Overview: 
The Department tasks are related to overseeing and following up flow of work in other departments of the University, monitoring administrative processes and procedures, following up implementation of administrative rules, regulations and directives, preparing reports and recommendations at work, overseeing and following up staff and directing them, distributing work among them and undertaking any other related tasks. 
The department was established following the issuance of the decision of the Administrative Reform Committee of the Council of the Ministers, no 190, dated Dhul-Qe'dah 18th 1409H stipulating linking the Department to the president of the government body or his representative. Its organizational level is determined according to the government entity and the nature of its works.  
 
Mission:
The Follow up Department is committed to achieve necessary control and investigations in all departments of the university to ensure safety of the procedures and performance at the financial and administrative levels, and whatever related to the administrative and educational violations, offering proposals, besides participating in the committees after defining its responsibilities and assigned tasks as per the resolution of the Higher Committee for Administrative Reform of the Council of the Ministers No. 190, dated  Dhul-Qe'dah 18th 1409H.  
 
Vision:
The vision of the Department emanates from its various tasks and responsibilities including monitoring procedures implementation, and performing required investigations in all university departments to assure workflow accuracy and well performance, conducting inspection tours to designate insufficiency, cases of violations of job duties, or work completion, besides  ensuring departments compliance with approved laws and regulations, following up on staff attendance, and making any proposals that would facilitate and improve the workflow in University. 
 
Management tasks:
The Departments aims at avoiding errors and deviations inside the administrative body of the University and carrying out sudden inspection tours  to the university administrative and financial units for detecting gaps and violations and take necessary action.  
The resolution of the Higher Administrative Reform Committee No. 190 dated Dhul-Qe'dah 18th 1409H, which defined tasks of the Follow up units in the government administrations as following: 
• To take control and make the necessary investigations in various university departments and associated units to ensure the safety of work and the rationalization of performance
• To conduct inspections of the various related units and departments of the university to detect any deficiencies or omissions in the completion of the work and then work to correct the paths and evaluate the warp in collaboration with the competent authorities.  
• To monitor functioning of the university units and departments linked to it to make sure of its compliance with the adopted rules and regulations and procedure.
• To examine the complaints referred to it in accordance with the powers on the administrative and financial violations and other violations.
• To conduct primary investigations or participate in the investigations disclosed by Control and Investigation Board and referred to it from the university administration or complaints received from the public after proving its seriousness.
• To monitor attendance of the university staff and the affiliating departments.  
• To communicate with the Control and Investigation Board regarding work of the Board relevant to the Department as per the assigned tasks. 
• To develop and strengthen the concept of self-censorship among all staff of the Department.
• To organize and maintain files and information related to the work of the follow-up in  a manner conducive to easily and smoothly extracting them.  
• To submit any proposals that would facilitate and improve the functioning of work in all departments of the university.
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