Umm Al-Qura University

Umm Al-Qura University

Archives


- 2017/10/18

 

 

Coordination Unit of Applied Sciences College Councils

Name

Maeed Jamil Al Harti

   

Employer

College of Applied Sciences

Email

[email protected]

Mobile No.

0545499165

Position

Coordinator of College Councils

Ext.

3346

Type and Nature of Administrative Work (Head of College Councils Coordination Unit)

 
  1. To create computer volumes for each session of the College Council at the start of academic year from the first to last session.
  2. To prepare samples of letters addressed to concerned bodies
  3. To know the latest papers needed for appointment, promotion, retirement, academic degree, scholarship or others
  4. To receive records of the College Council electronically by mail and placing each record in its specific place
  5. To sort out each transaction according to the required papers that have been scanned.
  6. To prepare and edit memorandums and forms for each transaction
  7. To send all transactions electronically to the College Vice-Dean to be addressed to the concerned bodies
  8. To open manual files for archiving exported transactions.
  9. To keep the original copy of each transaction inside these files for reference when needed
 

 

 

Name

Ahmed Mater Al Laheibi

Email

[email protected]

Mobile No.

0565695948

Position

Director of Applied Sciences College Dean's office

Extension

3349

Type and Nature of Administrative Work

 

1- Edit and copy letters

2- Receive the College Dean's auditors

3- Answer phone calls and inquiries and receive faxes

4- Organize the College Dean's schedule

5- Edit confidential letters

6- Distribute and receive transactions from departments

7- Maintain the College's seals

8- Regulate the entry of auditors

9- Open and close the College Dean's office

10- Coordinate meetings of the College Council, organize the communication network and maintain the secrecy of the tabled issues.

 

 

 

Name

Naif Ali Al Ahmadi

Email

Mobile No.

   

Position

College Councils Coordination Unit

Extension

3346

 

Type and Nature of Administrative Work

 
  1. To create computer volumes for each session of the College Council at the start of academic year from the first to last session.
  2. To prepare samples of letters addressed to the concerned bodies
  3. To know the latest papers needed for appointment, promotion, retirement, academic degree, scholarship or others
  4. To receive records of the College Council electronically by mail and placing each record in its specific place
  5. To sort out each transaction according to the required papers that have been scanned.
  6. To prepare and edit memorandums and forms for each transaction
  7. To send all transactions electronically to the College Vice-Dean to be addressed to the concerned bodies
  8. To open manual files for archiving exported transactions.
  9. To keep the original copy of each transaction inside these files for reference when needed
 

 

 

 

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