Umm Al-Qura University

Umm Al-Qura University

FAQ about Documents Archiving


  • What Is Meant By Documents?
    Information resources produced by the governmental body or received by it to achieve a certain goal, and the public work is still in need of them.
  • What is meant by archives?
    Information resources produced by the governmental body or received by it to achieve a certain goal, and their practical value has ended while their cultural value is still established, which necessitates their permanent archiving.
  • What are the types of documents, in terms of archiving?
    1. Permanent-archiving documents which are not allowed to be destroyed and which cannot be dispensed with because they are needed for work or scientific research. 2. Temporary-archiving documents that are permitted to be destroyed, whose value decreased over the time until they became of no use.
  • What are the documents that are permanently archived?
    A- Documents that prove the private property of the state. B- Documents that prove the property of natural persons or corporate bodies. C- Documents that safeguard the state permanent natural and legal rights towards other states and persons. D- Documents that record the history of the presence of governmental bodies, and follow their functional and administrative development, such as (laws, resolutions, policies, balance sheets, important reports, statistics, architectural and engineering drawings), as well as the judicial rulings and documents that establish the history of the kingdom and its development.
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