Umm Al-Qura University

Umm Al-Qura University

List of Keeping Durations for Training and Scholarships Documents


- 2017/10/19

List of Documents Archiving Period in the Government Agencies

No.

Document Name/Subject

Keeping Duration

1

Reports related to annual scholarship/training achievements (to be scanned and saved electronically)

One year from the start of the year following issuance date

2

Estimation of expected department needs for the labor development future plan, including:

  1. Request for department needs identification
  2. Responses with annual needs from the concerned bodies

One year from the start of the year following plan preparation date

3

Circulars and newsletters related to training courses and programs

One year from the start of the year following release date

4

Documents related to scholarships/training abroad:

  1. Call for applications
  2. Application letter
  3. Candidate forms
  4. Minutes of candidatures committee
  5. Approval of the authorized person
  6. Candidatures presented to scholarship committee
  7. Scholarship decisions (To be scanned and saved electronically)
  8. Correspondence with scholarship institution
  9. Scholarship scheme
  10. Any other documents

One year from the start of the year following release date

5

Documents related to domestic study/training:

  1. Call for applications
  2. Application letter
  3. Candidate forms
  4. Minutes of candidatures
  5. Approval of the authorized person
  6. List of candidates to educational/training institution
  7. Responses of approval, rejection of candidates
  8. Notice of student/trainee attendance
  9. Notice of student/trainee absence
  10. Notice of student/trainee absence
  11. Notice of student/trainee expulsion
  12. Any other document related to domestic study or training

One year from the start of the year following release date

 

 

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