Umm Al-Qura University

Umm Al-Qura University

List of Keeping Durations for Documents of Councils, Authorities, and Committees


- 2017/09/21

List of Documents Archiving Period in the Government Agencies

No.

Document Name/Subject

Keeping Duration

1

Decisions issued by councils, authorities, and higher committees (to be scanned and saved electronically)

From date of authorization till expiry

2

Minutes issued by councils, authorities, and higher committees (to be scanned and saved electronically)

From date of authorization till expiry

3

Recommendations issued by councils, authorities, and higher committees (to be scanned and saved electronically)

From date of authorization till expiry

4

Appointment decisions issued by councils, authorities, and higher committees (to be scanned and saved electronically)

Copy to be preserved from date of authorization till expiry

5

Correspondence regarding appointment decisions issued by councils, authorities, and higher committees (to be scanned and saved electronically)

One year from the start of the year following release date

6

Correspondence related to formation of other committees and sub task forces (to be scanned and saved electronically)

One year from the start of the year following release date

7

Decisions of appointment of committees members and other task forces (to be scanned and saved electronically)

One year from the start of the year following release date

8

Correspondence related to scheduling meetings

One year from the start of the year following release date

 

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