Umm Al-Qura University

Umm Al-Qura University

List of Keeping Durations for Library Documents


- 2017/10/19

List of Documents Archiving Period in the Government Agencies

No.

Document Name/Subject

Keeping Duration

1

Authorized library indexing system (to be scanned and saved electronically)

One year from the start of the year following index abolishment date

2

Authorized retrieval system (to be scanned and saved electronically)

One year from the start of the year following system abolishment date

3

Lists of books supplied to library (to be scanned and saved electronically)

One year from the start of the year following supply date

4

Library indices (To be scanned and saved electronically)

One year from the start of the year following index expiry date

5

Borrowing cards

One year from the start of the year following borrowing end date

6

Borrowing follow-up cards

One year from the start of the year following follow-up end date

7

Correspondence related to gifts to the library

One year from the start of the year following gift receipt date

8

Correspondence related to supply of information resources

One year from the start of the year following completion of supply date

9

Correspondence related to library needs

One year from the start of the year following supply of needs/rejection of supply date

 

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