Umm Al-Qura University

Umm Al-Qura University

Lists of Warehouses Archiving Periods


- 2017/09/21

List of Documents Archiving Period in the Government Agencies

 

Warehouses Permanently Archived Documents

S/N

Document name or subject:

Archiving Period

1

Selected samples of all types of warehouses temporarily archived documents in the old system.

ـــــ

2

Selected samples of all types of warehouses temporarily archived documents in the new system.

ـــــ

3

Selected samples of all types of warehouses correspondence.

ـــــ

Temporarily archived documents of the old system.

S/N

Document name or subject:

Archiving Period

1

Sheet displaying papers used in subsistence, models No. (A,B,C).

ــ

2

Monthly Schedule, Form No. 5

ــ

3

Inspection book, Form No. 19

ــ

4

Book for keeping fixed objects delivered to agencies and workshops, form No. 40.

ــ

5

Secured outputs book, Form No. 29

ــ

6

Copy of receipt note, Form No. 31. 

ــ

7

Copy of output note, Form No. 39.

ــ

8

Warehouse book, Form No. 29

(pictured in thumbnail form)

ــ

Temporarily archived documents of the new system.

S/N

Document name or subject:

Archiving Period

1

Copy of receipt note, Form No.2

(pictured in thumbnail form)

4 years.

2

Label, Form No. 4

(pictured in thumbnail form)

4 years.

3

Custody card, Form No. 8

(pictured in thumbnail form)

4 years.

4

Item Control Card, Form No. 5

4 years.

5

Inventory Sheet, Form No. 11

4 years.

6

Copy of temporary receipt advice under inspection, Form No. 1

Year

7

Weekly sheet of item movement, Form No. 6

Year

8

Return Documents, Form No. 9

Year

9

Items Disbursement Request, Form No. 7 

Year

10

Document of disbursement of returned items, Form No. 10

Year

11

Copy of receipt record, Form No. 31.

Year

Temporarily archived documents of the warehouses correspondence.

S/N

Document name or subject:

Archiving Period

1

Orders of valuable papers disbursement

4 years.

2

Correspondence from government press concerning request of notebooks and forms

4 years.

3

Copies of delivery orders

4 years.

4

Orders of disbursement to the warehouse.

4 years.

5

Custody redeployment records

4 years.

6

Automotive movement sheet

4 years.

7

Copies of letters delivered to the warehouse.

4 years.

8

Copies of letters issued from the warehouse.

4 years.

9

Warehouse income record

4 years.

10

Warehouse outcome record

4 years.

11

Correspondence with the finance administration concerning warehouse shortcomings

4 years.

12

The contacts between the warehouse and the system branches

4 years.

 

 

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