Umm Al-Qura University

Umm Al-Qura University

List of Keeping Durations for Operation and Maintenance Documents


- 2017/09/21

List of Documents Archiving Period in the Government Agencies

 

No.

Document Name/Subject

Keeping Duration

1

Operation and Maintenance Procedures Documents

One year from the start of the year following abolishing procedures date

2

Operation and maintenance supervision documents

One year from the start of the year following issuance date

3

Operation and maintenance assignment and handover documents

One year from the start of the year following delivery date

4

Operation and maintenance committees and task forces formation documents

One year from the start of the year following committee/task force completion of work

5

Maintenance equipment supply request

One year from the start of the year following request date

6

Requests for maintenance workers and operators documents

One year from the start of the year following issuance date

7

List of equipment and devices used for maintenance/operation

One year from the start of the year following record/statement update date

8

Copies of schemes and maps of buildings under maintenance

One year from the start of the year following completion/renewal/cancellation date

9

Copies of catalogs and equipment manuals

One year from the start of the year following public equipment change/expiration

10

Operation and maintenance reports and minutes

One year from the start of the year following report/minutes date

11

Monthly completion certificates offered to technicians/contractors

One year from the start of the year following certificate date

12

Database of operators/technicians/engineers

One year from the start of the year following database creation/update/expiration

13

Operators and maintenance workers permission documents

One year from the start of the year following cancellation/expiry date

14

Photocopies of Operators and maintenance workers' IDs

One year from the start of the year following expiry/renewal

15

Correspondence regarding construction additions/modifications to the public buildings/branches

One year from the start of the year following completion of work date

 

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