Umm Al-Qura University

Umm Al-Qura University

List of Keeping Durations for Documents and Archive Center Documents


- 2017/08/29

List of Documents Archiving Period in the Government Agencies

 

No.

Document Name/Subject

Keeping Duration

1

Documents categorization guides (to be scanned and saved electronically)

One year from the start of the year following guide expiry date

2

Pubic body, branches, and sectors coding guide (to be scanned and saved electronically)

One year from the start of the year following guide expiry date

3

Documents evaluation lists (to be scanned and saved electronically)

One year from the start of the year following expiry date

4

Migrated documents lists and minutes (to be scanned and saved electronically)

One year from the start of the year following expiry date

5

Documents destruction minutes (To be scanned and saved electronically)

One year from the start of the year following destruction date

6

Documents statistics (to be scanned and saved electronically)

One year from the start of the year following issuance date

7

Documents indices (to be scanned and saved electronically)

One year from the start of the year following update date

8

Documents records (to be scanned and saved electronically)

One year from the start of the year following update date

9

Correspondence, including:

  • Documents provision
  • Technicalities such as document coding, categorization, indexation, restoration and sterilization
  • Field visits related to documents and archive work
  • Documents migration
  • Documents evaluation
  • Documents destruction
  • Meetings with authorities representatives

One year from the start of the year following completion date

 

 

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