Umm Al-Qura University

Umm Al-Qura University

List of Keeping Durations for Administrative Follow-up Documents


- 2017/08/29

List of Documents Archiving Period in the Government Agencies

No.

Document Name/Subject

Keeping Duration

1

Periodical reports on follow-up department activities and achievements (to be scanned and saved electronically)

One year from the start of the year following issuance date

2

Notes and directives provided by the follow-up department on a certain case at the concerned body (to be scanned and saved electronically)

One year from the start of the year following submission date

3

Correspondence with Control and Investigation board regarding violations at the administrative apparatus (to be scanned and saved electronically)

One year from the start of the year following case resolution date

4

Investigation over negligence or misconduct (to be scanned and saved electronically)

One year from the start of the year following investigation closing date

5

Correspondence related to administrative or financial violations

One year from the start of the year following ruling issuance date

6

Correspondence related to investigating complaints submitted to the Head of the apparatus and investigation results

One year from the start of the year following complaint resolution date

7

Investigations over absence cases

One year from the start of the year following investigation closing date

8

Correspondence regarding working hours timetable and follow-up on absence

One year from the start of the year following submission date

9

Working hours records (clocking in/out)

One year from the start of the year following issuance date

 

Loading