Umm Al-Qura University

Umm Al-Qura University

List of Keeping Durations for Regulations and Legal Consultations Documents


- 2017/08/29

List of Documents Archiving Period in the Government Agencies

No.

Document Name/Subject

Keeping Duration

1

Approved regulations (To be scanned and saved electronically)

Till expiry

2

Authorized international agreements (to be scanned and saved electronically)

Till expiry

3

Authorized bylaws (to be scanned and saved electronically)

From date of authorization till expiry

4

Public apparatus policies (to be scanned and saved electronically)

From date of authorization till expiry

5

Regulatory rules and instructions (To be scanned and saved electronically)

From date of authorization till expiry

6

Interpretations of regulations, bylaws, and agreements (To be scanned and saved electronically)

Till expiry

7

Authorized studies and researches conducted for regulatory preparation (bylaws, agreements, and regulations)

One year from the start of the year following preparation date

8

Legal consultations (to be scanned and saved electronically)

One year from the start of the year following submission date

9

Judicial rulings related to the concerned public body except for state ownership documents (to be scanned and saved electronically)

One year from the start of the year following ruling issuance date

10

Reviews of agreement, treaty, memorandum drafts

One year from the start of the year following authorization date

11

Statements of claim/notices of defense (to be scanned and saved electronically)

One year from the start of the year following case closing date

12

Correspondence related to contracts entry, review or approval

One year from the start of the year following contract entry, review or authorization.

13

Correspondence related to research/study preparation request

One year from the start of the year following submission date

14

Correspondence related to legal consultation requests

One year from the start of the year following submission date

15

Correspondence related to regulation, bylaw or instructions clarification requests

One year from the start of the year following submission date

16

Correspondence related to legal infringements

One year from the start of the year following infringement resolution date

17

Correspondence related to conflicts and legal suits

One year from the start of the year following case closing date

18

Correspondence related to court sessions schedule

One year from the start of the year following session date

 

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