Umm Al-Qura University

Umm Al-Qura University

List of Keeping Durations for Public Relations and Media Documents


- 2017/09/21

List of Documents Archiving Period in the Government Agencies

No.

Document Name/Subject

Keeping Duration

1

Statemen's speeches on occasions, local, regional and international formal meetings (to be scanned and saved electronically)

One year from the start of the year following speech delivery

2

The Media Administrative Apparatus' plan (to be scanned and saved electronically)

From date of authorization till expiry

3

The Administrative Apparatus senior officers' statements to the media (to be scanned and saved electronically)

One year from the start of the year following statement release

4

Documents of publication requests to the Administrative Apparatus (to be scanned and saved electronically)

One year from the start of the year following completion of publication date

5

Documents of the Administrative Apparatus mentions in the media (to be scanned and saved electronically)

One year from the start of the year following publication date

6

Cultural, social, and sports activities held by the Administrative Apparatus

One year from the start of the year following end of activity date

7

The Administrative Apparatus staff participation in cultural, social and sports events they are invited to

One year from the start of the year following end of participation date

8

Administrative Apparatus media publications and prints related to its activity

One year from the start of the year following release date

9

Radio/TV programs prepared or taken part in by the Administrative Apparatus to communicate its activities to the public

One year from the start of the year following broadcasting date

10

Documents pertaining to guest reception, housing, commute, etc.

One year from the start of the year following reception date

11

Hotel Booking Documents

One year from the start of the year following booking date

12

Thanks and Congratulations Notes

One year from the start of the year following release date

13

Advertisement-related Correspondence with different media

One year from the start of the year following advertisement date

14

Correspondence Pertaining to Subscription to Newspapers and Magazines

One year from the start of the year following subscription date

 

Loading