Umm Al-Qura University

Umm Al-Qura University

List of Keeping Durations for Administrative Communications Documents


- 2017/09/21

List of Documents Archiving Period in the Government Agencies

No.

Document Name/Subject

Keeping Duration

1

Administrative Apparatus Incoming Records (to be scanned and saved electronically)

One year from the start of the year following record date

2

Head of Administrative Apparatus' Incoming Records (to be scanned and saved electronically)

One year from the start of the year following record date

3

Administrative Apparatus Outgoing Records (to be scanned and saved electronically)

One year from the start of the year following record date

4

Head of Administrative Apparatus' Outgoing Records (to be scanned and saved electronically)

One year from the start of the year following record date

5

Administrative Apparatus Outgoing Decisions Records or Statements (to be scanned and saved electronically)

One year from the start of the year following record date

6

Administrative Apparatus Internal Incoming Records (to be scanned and saved electronically)

One year from the start of the year following record date

7

Incoming Transactions Delivery Records

One year from the start of the year following record/statement date

8

Outgoing Transactions Delivery Records

One year from the start of the year following record/statement date

9

Post Statements

One year from the start of the year following statement date

10

Transaction Follow-up Forms

One year from the start of the year following form date

11

Copies of General Outgoing Correspondence Series (to be scanned and saved electronically)

One year from the start of the year following general outgoing correspondence series date

12

Copies of Outgoing Correspondence Series of the Head of Administrative Apparatus (to be scanned and saved electronically)

One year from the start of the year following outgoing correspondence series date

13

Copies of Outgoing Decisions Series of the Administrative Apparatus (to be scanned and saved electronically)

One year from the start of the year following outgoing decisions series date

14

Copies of Departments' Outgoing Records (to be scanned and saved electronically)

One year from the start of the year following outgoing records date

15

Copies of Departments' Outgoing Correspondence Series (to be scanned and saved electronically)

One year from the start of the year following record date

 

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