Umm Al-Qura University

Umm Al-Qura University

List of Document Keeping Durations for Administrative Development Department


- 2017/09/21

List of Documents Archiving Period in the Government Agencies

No.

Document Name/Subject

Keeping Duration

1

Authorized administrative regulations and structures (To be scanned and saved electronically)

Till expiry

2

Authorized administrative procedures (To be scanned and saved electronically)

From date of authorization till expiry

3

Regulatory Guides (To be scanned and saved electronically)

From date of authorization till expiry

4

Regulatory Studies (To be scanned and saved electronically)

One year from the start of the year following study presentation date

5

Documents authorizing studies, organizational guides and structures, and procedures

1- Request to conduct study

2- Directions of the authorized person to conduct study

3- Survey and data collection forms and related correspondence

4- Letters enclosed with surveys

5- Survey analysis and results

6- The study draft

7- Presentation to the concerned authority for approval

8- Notice of approval to the concerned authority to proceed with conducting the study

9- Any other study-related documents.

One year from the start of the year following authorization date

6

Documents of study for identifying functional needs in administrative apparatus' balance sheet

1- Circular for identifying needs of every department

2- Administrative units' lists of needs (updating, editing, cancellation)

3- Minutes of discussion of requests with the concerned persons from the apparatus

4- Final statement of identifying the administrative apparatus' needs

9- Any other documents related to needs identification

One year from the start of the year following balance sheet release

 

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